Merchandising Tent

South Merchandising Tent – October 5 –  15 , 2017

The Albuquerque International Balloon Fiesta (AIBF) operates official merchandise tents during the Fiesta. Groups are needed to fill openings at the South tent during all sessions of the event. Staffing assignments are organized around groups of 3 people, committing to a  “shift.” Shifts are either morning, afternoon, or evening, with the times beginning at 4:30 a.m., 10:30 a.m. and 3:30 p.m. respectively. Organizations seeking to participate should designate one individual in their group as the point of contact (POC). As a first step, the POC should sign up your organization using the Registration Form below.

NOTE:  This year people working in the merchandise tent must be 18 years old or older.

Fundraising is achieved by groups participating in a percentage of sales, specifically 5.0% of every dollar earned for that day prorated by the number of  cash registers in operation for that shift. While the amounts generated for each shift varies and are weather dependent, groups can expect to realize funds in the range of $100 to $250 per cash register (3 person team per register).  Those doing best demonstrate a strong customer service attitude and extensive familiarity with the products. Funds earned can be distributed to any organization designated by your group.  The table below shows available openings.  Registers are assigned on a first come basis.

Groups are encouraged to wear shirts or bring signs that showcase your organization. Free parking and access to the grounds will be furnished. Cash registers are staffed by “session,” approximately 5 hours each morning or evening. Cash registers will kept open as long as customers are in the tent.

Team training is required. Everyone must attend one training session with their 3-person team (Training dates and times are posted under training).  Training is limited to 9 teams of 3 people per session.  Groups not attending training will not be allowed to participate. Because working with the customers is the basis of this program, all people working need to know the items being sold and the procedures to work with the cashiers. Training will be conducted at the Albuquerque International Balloon Fiesta Office, 4401 Alameda, NE, Albuquerque, NM 87113.  Parking and access passes will be handed out at training. A short training for people handling money is required.  Key people must attend one training session.  Click here for MANDATORY TRAINING information.

Funds will be distributed in mid-November, 2017. We will not normally distribute funds to an individual because the individual will have to pay income tax on the distribution.

Groups approaching this opportunity with energy and a sense of fun do best in connecting and selling to the crowd. Wear shirts or bring signs that showcase your organization. Mascots (no live animals) and musical groups are allowed. Free parking and access to the grounds will be furnished to members of your group at training.

To apply for this opportunity, please complete the Group Application Form and a completed W-9 Form below. After your application is accepted, you will need to sign up for training. Your Point of Contact (POC) will be contacted to work out the specific details.

Merchandising Group Application Form

Please fill out an IRS Form W-9, Request for Taxpayer Identification Number and Certification.  Checks cannot be mailed until we have a Form W-9. Checks will be mailed in November.

IRS Form W-9

Send your completed and signed W-9 to us:

……….. If this schedule does not match your records please send an email to FIESTA@CLABQ.ORG with the area and date/time info. 

MANAGERS: To update the registers – click here